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Administrative Assistant - Bilingual Spanish and English in San Jose, CA at TPS Family of Companies

Date Posted: 4/7/2018

Job Snapshot

Job Description

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. 

Job Requirements


Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Maintain electronic and hard copy filing system
Sign in guest
Distribute incoming packages from Fed-ex, UPS, Amazon 
Perform data entry and scan documents
Manage calendar for Managing Director
Assist in resolving any administrative problems
Answer calls and transferring to departments or management 
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meetings, appointments and travel arrangements for Management
Bilingual Spanish and English