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Billing Coordinator in Northridge, Ca. at TPS Family of Companies

Date Posted: 2/10/2018

Job Snapshot

Job Description

The Billing Coordinator is primarily responsible for preparing, issuing and processing invoices and credit memos as well as issuing monthly statements and keeping customer files updated with current contact information.



•         Attention to details, processes, and procedures are mandatory

•         Run reports by client from InOrder, Stromberg & QuickBooks

•         Update the customer master file with current contact information

•         Use Excel billing worksheets to download client information

•         Collect client work orders and additional services documentation to bill clients

•         Timely creation of invoices in QuickBooks using the reconciled information in the billing spreadsheet, as well as reconciling freight and material purchases

•         Work directly with Client Services Account Managers to review invoices

•         Work directly with Operations to get information for billing clients, including monitoring the monthly operations Stromberg hours and storage calculations

•         Add accurate and consistent key measurable factors to billing sheets

•         Review invoices with management

•         Send client approved invoices and invoice back-up worksheets to clients

•         Work with Client Services to research invoice services and freight disputes

•         Follow-up with written and oral communication with clients regarding billing questions, concerns and payments

•         Monitor freight deposits against monthly trends, issuing deposit invoices as necessary

•         Other tasks and projects as assigned

Job Requirements

•         3 years AP/AR or related accounting experience

•         Proficient in MS Office, Excel and QuickBooks

•         Detail oriented with strong multi-tasking skills

•         Strong organizational and problem-solving skills

•         Excellent written and verbal communication skills

•         Ability to learn quickly

•         High school diploma